Throughout the COVID-19 pandemic, Saint Luke’s Health System is committed to providing exceptional care for all patients and a safe and healthy atmosphere for our team.
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The Director of Materials Management at Saint Luke’s Hospital is responsible for the management and direct oversight of supplies, supply chain process, Advanced Logistics programs, and supply chain staff within CSR, OR, CVOR, Cath Lab, and IR departments. This position will report directly to the Director Resource Management Advanced Logistics for Saint Luke’s Health System, with direct line reporting to Saint Luke’s Hospital CFO and COO for day to day operational considerations. The Director will also work closely with each of the corresponding department managers or directors. Core responsibilities will include but not limited to accurate inventory management through the use of Par, POS technology, LUM and Kanban techniques, linen and laundry, patient care equipment logistics management, supply chain ordering and receiving, case pick activities for all procedures, preference card recommendations, and Bill Only processing
Bachelor’s Degree Required (Masters Preferred)
Minimum of 10 years of Materials Management Experience with direct staff oversight responsibility
Clinical Experience Preferred (RN, LPN, RT, as example)
Certified Materials & Resource Professional (CMRP) certification required within first 24 months of employment
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provides broad and general oversight to the Materials Management services provided to the institution.
Identifies department goals and objectives (short and long term) in conjunction with Department Leadership.
Establishes and monitors services to meet specified and general needs in support of patient care and the operations of the hospital.
Evaluates Materials services and works closely with department management to proactively identify, pursue and resolve discrepancies in service requirements. Actively seek ongoing feedback from customers on quality of service.
Works with department management to establish and maintain appropriate staffing levels. Ensures staff training has been conducted to prepare employees for proper performance of their jobs; ensures ongoing training and education efforts are made and are successful.
Develops, directs and enforces department policy and procedure; provides documentation of same directly or through staff as designated. Communicates and ensures adherence to hospital policies and procedures.
Establishes computer system requirements for operational areas, including receiving, tracking and stocking of supplies. Ensures system supports the reporting and administrative needs of the department and ensures integration with hospital networks and operating system as appropriate.
Develops and directs quality control measures and system to guarantee efficiency and optimal delivery of services.
Collaborates with others in the Department and the institution on routine operational issues and on special projects.
Manages space allocation and structures the physical aspects of the department for maximum operational efficiency. Through the direction of department management, provides proper work and material flow.
Directly or through department management, guarantees proper and sufficient equipment is available within the department. Works with vendors as needed to support equipment needs Works closely with areas supporting Materials, such as Purchasing and Resource Management, to facilitate the Materials services provided to the Hospital; will work with staff from these areas to support incoming product request and may investigate purchase request.
Works with Department management, nursing and Sterile Processing Department to define service levels and standards of quality across Perioperative Services. Directs customer service programs as initiated by and carried out within Materials Management.
Creates and maintains positive relationships with Department, Nursing, PHS, affiliates and other key personnel.
Participates in committees in areas that include cost savings, service, vendor management and operations.
Develops and routinely reports on key performance indicators related to department performance.
Identifies additional areas for service within the Department and conducts outreach to assess viability and approachability. Markets Materials Management services in response.
Provides an effective communications program within the department to inform and educate management and staff on the information related to Materials Management, policies, procedures and other pertinent hospital information.
Works with vendors to address product or delivery request and issues. Establishes working relationships with vendor personnel to facilitate service requirements and resolve service gaps.
Assists in the preparation of the operating and capital budgets for all supported departments. Works with Department Management to obtain approval for the budgets and to resolve any subsequent issues throughout the fiscal year.
Provides ongoing oversight and monitoring of department expenses; reviews fiscal reports to identify discrepancies and works to maintain a balanced budget. Routinely conducts analyses and provides reports as needed.
Interact with departmental financial analyst staff, generating ideas for analysis and providing content expertise.
Identifies and implements cost savings in operations, products and services with-out sacrificing patient care, quality and service of the department.
Staffs the departments with the appropriate management personnel to support and achieve departmental goals and objectives. Oversees the management and non-management staff. Trains and evaluates management members; works with them to improve performance and applies corrective action when needed.
Reviews personnel operations, department plans, projects and systems to ensure that resources and structures are sufficient to effectively accomplish goals. Makes recommendations and changes to proposals to meet broad department and hospital objectives.
Oversees and serves as the contact person for administrative record keeping requirements as related to Joint Commission, OSHA, Department of Public Health, AATB, and other governmental agencies; performs the same for hospital reporting.
Conducts routine staff meetings with management personnel and periodic staff meetings with the complete staff of the department. Represents Perioperative Services Materials Management at the various hospital and Partners leadership meetings.
Conducts special projects and prepares reports for the department or as part of hospital or Partners initiatives.
Works with Human Resources in the administration of employment, compensation, performance appraisal, corrective action, promotion, training and termination. Works further with HR to interpret and administer policy, develop and communicate actions, respond to unique needs and circumstances, and establish and evaluate employee and training programs.
Manage vendor access to operating rooms, through use of RepTrax system for Perioperative Services. Process approvals in a timely manner. Provide vigilance for appropriate vendor behavior and escalate issues to leadership if necessary.
Applicable Experience:10-14 yearsCertified Materials & Resource Professional (CMRP) - Association for Health Care Resource & Materials Management (AHRMM)Bachelor's Degree (Required)
"The best place to get care. The best place to give care." That is the Saint Luke's vision and, whether in a hospital, clinic, practice, or office, our more than 12,000 employees strive toward that vision every day. Saint Luke's employees are proud of our rich history and heritage, and that we remain the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke's means joining a team of exceptional professionals who always strive for excellence in patient care. Take this opportunity to do the best work of your career within a highly diverse and inclusive work space where all voices matter.
Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer. We hire only non-tobacco users.
Thank you for your interest, please complete your application on the next page.
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